All students currently in limited term (LT) pay status will be moved to casual status via automatic notifications (programmed personnel actions) unless otherwise requested . These programmed actions will be effective the Monday following their current appointment expiration date beginning Monday, August 16 th through the end of September. All casual status appointments will end May 31, 2005. If a student needs to work a few days past or leaves a few days before their appointment expiration date, we do not need to change their appointment expiration date.

Please note the following detailed information if you need to request a different casual pay status effective date, if the student should be moving to Part Time or Full Time, OR if the student should be terminated.

1. If a student will be working longer than 2 weeks past the end of their 90-day LT appointment, 4myhr will process a Personnel Action (PA) form to extend that appointment if requested. (A student can work while on casual status, but would not be eligible to be paid for the Labor Day holiday.)
2. To avoid processing delays or missing important Payroll deadlines, please notify your assigned 4myhr Rep of any required changes to an expiration date or pay status, preferably one week prior to the student's expiration date.

4myhr will assist your organization with preparation of termination PAs upon request. Please contact your assigned 4myhr Rep with the student's name, termination effective date and the reason for the termination.

Students who will be working off-site during the academic year require annual approval via an off-site memorandum to STB. In addition, a Personnel Action form will need to be generated to include off-site remarks (i.e. state, school, duration of off-site appointment). For more information, please visit the website http://int.lanl.gov/education/mentors/offsite_studpolicy.shtml.

Foreign national students who are returning to school for the academic year need to be terminated. Foreign national students cannot be put into casual pay status once their employment authorization has expired. Foreign national students in F-1 visa status working under curricular practical training are authorized to work part-time (with part-time meaning 20 hours or less per week) during the academic year. If your student plans to work full-time while school is in session, please confirm that the work authorization is for full-time employment. The employment authorization is shown on the student's I-20 Form on the top of the 3 rd page. Do not under any circumstances allow your student to work once his/her employment authorization has expired. Please contact the Immigration Services Office for more information or assistance ( http://int.lanl.gov/security/isec//ISO/iso_index.shtml ).

• Undergraduate students working during the academic year may not exceed 75% work-time unless STB-EPO or the Student Programs Advisory Committee (SPAC) grants an exception. http://int.lanl.gov/education/spac/exceptions.shtml
  
• Students must be enrolled in at least 75% of a full-time course load each semester in order to maintain program eligibility.

The student transcript and salary review process memorandum provides additional eligibility information ( http://sa.lanl.gov/pdf/Trans_Salary_Rev_Dec.pdf ).

Please keep in mind all pay status changes may affect a student's eligibility for benefits. Encourage students to contact the Benefits Office at 667-1806 whenever they have a pay status change.

All students (both terminating and those going on casual status) must complete the exit process at http://www.hr.lanl.gov/hrstaffing/Terminations/index.stm . 4myhr Reps can sign the Checkout Form in lieu of a Deployed HR Generalist. We are located in the Otowi Building , 2 nd floor, just outside of the P280 Conference Room.

It is very important to complete the exit process. Students who are going on casual status need to turn in their badges to the Badge Office before leaving. (Students can be issued a temporary badge for up to five (5) working days to use until their departure.) In addition, students should turn in their laboratory property before leaving (including leaving their crypto-card with their mentor/group). If students want to keep their email address active, they are encouraged to forward their LANL email to their personal email address. Additional information is included at http://sa.lanl.gov/awayfromlanl.htm . Please remind students that LANL email addresses are for LANL business and should not be used inappropriately.

Students who do not plan to return must attend a Student Termination Presentation in order for a Benefits Representative to sign their Departure Processing form (aka Checkout form).

Students are also encouraged to provide feedback by completing the Student Exit Survey http://dominoapp.lanl.gov/esurveyor4/summer03.nsf/WebWelcome . The information provided helps STB-EPO and LANL to continuously improve the student experience.

If you have any questions or concerns, please contact a 4myhr Representative as listed below.

Name	2004 Student Responsibility (Returning, Casual Status)	Phone Number	Fax Number	E-mail Address
Brenda Montoya 4myhr Rep.	Returning Students for: RRES, P, X	4-6947 ext. 7114	667-8429	bmontoya@lanl.gov
Diane Kean 4myhr Team Leader	Returning Students for: CCN, CCS, SUP, B, D	4-6947 ext. 7101	664-6947	dkean@lanl.gov
Angelica Torres 4myhr Rep.	Returning Students for: HSR, FWO, ISEC, PM, S, PS, DX, LANSCE	4-6947 ext. 7115	667-8429	amtorres@lanl.gov
Marcia Lujan 4myhr Rep.	Returning Students for: ESA, NMT	4-6947 ext. 7113	667-8429	mrlujan@lanl.gov
Liz Auchampaugh 4myhr Rep.	Returning Students for: CFO, MST, T	4-6947 ext. 7102	664-6947	liz_a@lanl.gov
Alison Waldschmidt 4myhr Rep.	Returning Students for: CER, SNS, STB, AA, DVO, HR, IM, LC, OEO, OMBUDS, ADA , EES, NTA-PO, TT	4-6947 ext. 7110	664-6947	alisonw@lanl.gov
Martha Estrada 4myhr Rep.	Returning Students for: N, ISR, C	4-6947 ext. 7109	664-6947	mestrada@lanl.gov